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Employee records must:

•  be in a form that is readily accessible to a Fair Work Inspector
•  be in a legible form and in English (preferably in plain, simple English)
•  be kept for 7 years
•  not be altered unless for the purposes of correcting an error
•  not be false or misleading to the employer's knowledge. Employee records are private and confidential. Generally, no one can access them other than the employee, their employer, and relevant payroll staff. Employers must make copies of an employee's records available at the request of an employee or former employee. However, Fair Work Inspectors and organisation officials (such as a trade union) may access employee records (including personal information) to determine if there has been a contravention of relevant Commonwealth workplace laws. For further information on the powers of Fair Work Inspectors entering premises and requiring the production of records or documents, please see the Powers of Fair Work Inspectors fact sheet at fairwork.gov.au/factsheets For further information on the rights of organisation officials relating to entering premises and requiring the production of records or documents, please see the Right of entry fact sheet at fairwork.gov.au/factsheets Fair Work Infoline: 13 13 94