Document Chunk
This text chunk contains following information extracted through processing and enrichment.
Section : Meet to discuss options
Domain : Human Resource Management
Classification : Not Identified
Context
This chunk provides practical steps for employers on how to effectively meet with employees to discuss Individual Flexibility Arrangements (IFAs), ensuring a collaborative approach that considers both parties' needs and facilitates genuine agreement. It is part of the section on "Using best practice to support IFAs in the workplace," which emphasizes the importance of open communication and understanding in the negotiation process.
Text Content
- organise a mutually convenient time and place. Choose somewhere that is private with minimal distractions, and allow enough time to have a meaningful discussion
- start by having both parties explain their interests and needs. Why is the IFA wanted?
- work together to think of different options that could meet both parties' needs, and consider all options
- share relevant information. For example, if an employee is asking to work a different span of hours, you could share information about operating times, customer needs and applicable penalty rates
- explain to the employee how the proposed IFA would work and consider if they are better off overall
- answer any questions and give the employee time to think about the proposed IFA
- encourage the employee to seek advice or discuss the proposed IFA with a support person if they wish
- schedule further meetings as necessary if further time is needed to consider the available options.
- What is the first step to take when organizing a discussion about an Individual Flexibility Arrangement (IFA)?
- Why is it important for both parties to explain their interests and needs at the beginning of the discussion?
- What should be considered when brainstorming options that could meet both parties' needs?
- What type of information should be shared if an employee requests a change in their working hours?
- How can the proposed IFA be explained to the employee to ensure they understand its implications?
- What should the employee be encouraged to do if they have questions about the proposed IFA?
- Why might it be necessary to schedule further meetings during the discussion process?
- What factors should be taken into account to determine if the employee is better off overall with the proposed IFA?
- How can distractions be minimized during the discussion about the IFA?